Fleet Supervisor [GIS Expert]

Job Description

Fleet Supervisor GIS Specialist    

Responsible to: Fleet Manager Outsourced    

Department: Heavy Fleet Management    

Category: Heavy Fleet Data Analysis, Monitoring, Training & Support    

Key Tasks and Responsibilities: The data analyst will be responsible and undertake the following duties: GENERAL JOB DESCRIPTION    

Monitor the use of Fleet Systems by CO Fleet teams to ensure most effective use of systems in managing the Fleet in the country.    

Analyse the accuracy of data and support country office fleet teams to improve reporting (timely, accurate and complete) so that all relevant data is registered correctly in VTS to produce the correct cost performance for vehicles and generators, analysing and correcting mistakes.    

Track the Organization convoys and convert data into visual maps showing clear directions and locations of the active convoys.    

Provide timely system support to field users. Respond to queries, analyse and record issues to identify system development or training requirements in coordination with Fleet manager.    

Facilitate implementation and maintaining VTS Standard Installation SoPs/ Installation guides to support standardisation of VTS installation/ validation processes and perform regular quality assurance checks.    

Record any hardware/ software issues of the VTS and report/ discuss accordingly with FleetCentre systems team to further report to the VTS provider.    

Setup VTS Accounts ensuring the all users in the CO have appropriate and smooth system-access to use VTS platform effectively for trucks tracking.    

In collaboration with ICT unit, ensure all simcards used in the VTS system are active with GPRS the required data packages are duly renewed.    

Update “VTS Inventory Tracking Sheet” ensuring FleetCentre is provided with accurate inventory records of Country VTS equipment and operational status and assist in updating/ maintaining VTS details in FMS/ Asset Database.    

Provide technical support and insight to field offices queries both on hardware and web-application of the VTS.    

Produce KPI and periodic systems reports to evaluate and optimize Fleet Utilization and performance.    

Produce management information reports to support management decision making and fleet management strategy.    

Register and keep a record of all assistance/ support provided to identify areas of improvement and facilitate the usage of Fleet Systems in the field.    

Establish practices to enhance Data Quality (timeliness, completeness, accuracy) in all Fleet databases for FMS and VTS system.    

General Description: Responsible for analyzing data and producing Fleet Management Reports as per the assigned Job Description and in accordance to Procedures & Normative Guidelines set by the NGO logistics Fleet.    

Working with: Will liaise and co-operate with all other employees within the Fleet Unit and other Departments within the Organization.    

Qualifications & Experience:    

Bachelor’s degree in Computer Science/ Or Mathematics/ Or Statistics/ Or MBA with English as main subjects.    

Qualification in GIS/ Telematics Systems is a must. Attended courses on various Reporting Software packages.    

Good working knowledge and experience working with latest Microsoft MS Office Suite.    

Held the position of Statistician/ Data Analysis/ Administrator or similar job in a company/ NGO with at least two years’ experience gained in the relevant field.    

Excellent command of the English Language, both written and spoken is mandatory.    

Performance criteria:    

100% Data Quality of the Organization Fleet Application Databases.    

Clear track record of the Organization Fleet Cost Benefit Analysis, in specific area of responsibility.    

Ensure that all queries posted from Organization offices are adequately addressed on a timely basis.    

Ensure that all staff are trained to a high standard as required by the Organization.    

Ensure that all Organization stocks (fuel, spare parts etc), have proper inventories in place and securely kept.    

Ensure that all of the Organization trucks are fueled on time and that fuel consumption figures are constantly monitored and maintained within parameters set and to report any irregularities to immediate supervisor.    

Ensure all of the Organization trucks are maintained in good mechanical condition, limited tyre wear free from any breakages in accordance to standards set by the Organisation.    

Demand for services should be matched to resources available.