Highly experienced and motivated administration specialist with good experience working in companies and NGOs. Looking for a stimulating role where I can apply my enthusiasm, professionalism and thorough approach to support the work team.
- Typing and distribute correspondence memos, letters, and forms. - Provides administrative support to academic departments by providing services of scheduling appointments, preparing for meetings, classified files, researching files and records, and preparing and proofreading correspondence, reports, and other documents as requested.- Assists students by providing basic and initial assistance about classes, registration, permissions, etc.- Supports the work of the departments by purchasing equipments and supplies, maintaining an inventory of office supplies, and utilizing the appropriate process to pay for goods or services purchased by the department.- Helps to organize and conduct departmental events, as directed, by securing space, equipment, food, preparing invitations, announcements, agendas, brochures, and packets, purchasing awards, making travel arrangements and reservations, and assisting with the event as it occurs.- Supports the departments by performing all other duties as assigned by the department head.
- Assist in prepare regular, voluntary and service contracts and submit them to Admin / HR officer. - Record in-coming and outgoing correspondence and file information. - Fill employee's monthly time sheets and submit it to Admin / HR Office. - Review and send weekly attendance summary sheet of the staff and send the to HR Officer. - Type letters both English and Arabic languages, sending faxes and scan. - Organize and maintain the office filing system based on MATHABA filing system guide. - Translate document from Arabic to English and vice versa. - Maintenance of the office premises, equipment and furniture and systems and procedures such as office security and health and safety. - Ordering and maintaining general office stationery and supplies and assisting with procurement of other goods and services for the office. - Ensuring the office computer system functions well, including, undertaking regular backups, helping staff with the use of software (Microsoft office), and dealing quickly with any computer problems with help from a computer support company where necessary.
his assignment for a Society of Women Graduates (SWG) through UN Online volunteering Service to make a translation services for (SWG) from English to Arabic. - Received documents on weekly basis (Approximately 7 pages each) such as correspondence, activities, reports, draft of projects and other materials. -Ensure that the material is clear and consistent, complete and credible, and that text is well written, grammatically correct and accessible. - The Volunteers receive guidelines from SWG. - Regular follow up and support be done on their work, Communication is done via email.
Receive supplies arrive and distribute appropriately. Manage payments for office utilities and maintain a tracking register to ensure on time payments of the same. Maintain a cheque register and ensure suppliers are notified when their payments are ready for collection. Oversee utilization of office supplies and ensure replenishment of the same. Data entry as and when required. Translation of documents from Arabic to English for office use. Maintain an up to date accessible filing system for the Operations unit. Coordinate interviews and orientation for new staff members. Cover HR and Logistics in their absence; In collaboration with the Logistics Officer, maintain office inventory and carry out quarterly inventory account. Prepare requisitions and liaise with logistics officer. Coordinate the repair and maintenance of all organisation's property with the Logistics Officer. Assist in procurement activities including bidding and selection of process of vendors.
