- Welcomes visitors by greeting them, in person or on the telephone;
answering or referring inquiries.
- Directs visitors by maintaining employee and department directories;
giving instructions.
- Maintains security by following procedures; monitoring logbook; issuing
visitor badges.
- Maintains safe and clean reception area by complying with procedures,
rules, and regulations. Maintains continuity among work teams by
documenting and communicating actions, irregularities, and continuing
needs.
- Assist in Employee file record, Medical Insurance process and
organizing documents.
- Personal files Management.
- Supervision for cleaners and cooks.
- Booking for all staff with WFP and commercial flights.
- Liaise with Humanitarian Aid Commission(HAC):-
- Participation in three-day training in collection of quantitative data.
- Participation in three-day training in collection of qualitative data.
- Overview on the proposal contents.
- Assist in the process of the training of the graduates.
- Assist in daily/weekly/monthly Reports.
- Typing, preparing and collecting reports.
- Filling.
- Greet patients as soon as they arrive and connect them with the
appropriate party.
- Answer the phone in a timely manner and direct calls to the correct
offices.
- Create and manage both digital and hardcopy filing system for all
patients.
- Deal with bookings by phone, e-mail or face to face.
- Prepare bills and take payments.
- Answer questions about the laboratory services and deal with
complaints or problems.
- Personnel Activities.
- Preparing contracts.
- Compile and update employee records (hard and soft copies).
- Assist in Payroll preparation by providing relevant data (absences,
bonus, leaves, etc.).
- Organizing and file CS documents.
- Be responsible of photocopying, scan of the needed CS documents.
- Accompanied cases to some IPs like SEEMA and Elfanar whenever
needed following UNHCR rules and regulations.
- Make necessary calls to PoCs whenever needed.
- Help on the logistic preparation for CS workshops and meetings.
